• Lorraine Ann S
  • Administrative Assistant, Receptionist, Event Manager, ... more
  • Last/current workplace: Daimler South East Asia Pte Ltd
  • 33 years old from Acton, ACT

Introduction

I am interested for the Marketing and Events Executive position. Marketing is the lifeblood of all business. I love planning events while doing other tasks at the same time. I always give my best in everything I do. I will do everything It takes to finish the tasks properly.

Employment History

  • Daimler South East Asia Pte Ltd

    • Feb 2014 - Aug 2014
    February 2014 to August 2014 Singapore IT Project Coordinator Daimler South East Asia Pte Ltd • Directly reporting to Regional Director and CoC Managers. • Handling special tasks for IT (e.g. Training calendar and content, preparations of Town hall meetings, recruitment support). • Steer central and regional initiatives in the sub-region and complete all agreed targets related to those initiatives efficiently in time and quality. • Provide hands-on support in regard to project management of key projects in the region (e.g. initial project set-up, training of the local project teams) and periodic support on the project execution. • Procurement Management using via EBP (Enterprise Business Professional) • Financial Tracking (Invoices, Estimation, Budget Projection and Project Expenses) via Lotus Notes • SSM Reporting- Supply and Supplier Management Reporting. Extracting report and verifying the calls logged into ADP System if the MPC/ Markets are satisfied of the ADP (Supplier/Vendor) course of action of every inquiries logged. • Management of Calendar, meetings, workshops and travel for Head of Department. • Managing all organizational needs inside ITP/OI with about 100 employees. • Handling guests / visitors with established protocols and provide necessary support & co- ordination to facilitate the ultimate objective of their visit. • Monthly HR Reporting to update the Regional Director of the Headcount Status • Fortnightly Project One Slider to update the Regional Director of the Project/Activities Status. • Gathering requirements for KPI Implementations. • Contacts to market partners' incl. management of visits in markets with the respective assistants. • Provide hands-on support for ITP/OI units with governance processes. • Attend project meetings and prepare agenda, minutes and report on follow up actions 1
  • Overseas China Banking Corporation

    • Aug 2012 - Nov 2013
    August 2012 to November 2013 Singapore Project Management Office Support OCBC (Overseas China Banking Corporation) • Directly reporting to the Top Management (VP2, VP3 and AVP4) • Administrative supports for Project Managers • Collating project status for project meetings • Safekeeping of original signed-off documents, uploading into SharePoint. • Meeting Rooms arrangements • Ensure project execution deliveries are completed on time and in accordance with the project schedules and requirements. • Issue Logs tracking via HP QC 11 • Coordinating with the different department about their requirements if necessarily • Coordinates to the different team for their project deliverables. • Planning and executing Project Events • Calendaring, scheduling, organizing & coordinating meetings and/or appointments. • Extracting 124 reports from Serena Dimension to be distributed to the 24 Teams. • Taking minutes of meeting and follow up the action items accordingly. • Safekeeping of the contracts signed by the Vice President to make sure the budgets are in line. • Creating and Distributions of Projects Documentations (Checkpoints, Monthly Attestation, Milestones etc) during the SIT, UAT, Dry Run and Go Live.
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    IBM Singapore

    • Nov 2011 - Apr 2012
    Nov 2011 to April 2012 Singapore IT Project Coordinator IBM Singapore • Directly reporting to the Project Manager • Testing of the system prior to deployment to the users. • Calendar management of the Project Manager and the Team. • Develops and maintains a detailed project schedule which includes administrative tasks. • Participation in Clients and Team Meetings. • Coordinate meetings, including travel arrangements and expense reports. • Maintain Project Managers calendars. • Prepare and/or edit meeting minutes, presentations and tables. • Consultants ensure adherence to deadlines. • File all project documents (hard and soft copies) • Responsible to track project changes and produces updated reports based on the schedules • Record office expenses and consolidate expense statements • Organize and file documents • Do documentation and reports as need
    • Aug 2010 - Aug 2011
    August 2010 to August 2011 Freelance IT Recruiter Home-based • Maintain monthly summary and application status • Sourcing out applicants for different platforms and technologies: Java Developers, Developers, Mainframe Cobol, RPG AS 400, PeopleSoft, Cognos Developer, Data warehouse or Business Intelligence, Test Analyst, Oracle Database Administrator, Linux Admin, Citrix Admin, Middleware Engineer, ETL or per request. 2
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    Accenture

    • Sep 2009 - May 2010
    September 2009 to May 2010 Philippines Claims Analyst Accenture • Review all medical or surgical billings for reasonable and necessary charges. • Examines coding of operative reports, procedures, and multiple and complicated Surgeries. • Performs hospital length of stay reviews to determine reasonable and necessary care and appropriateness of stay. • Recommends appropriate payments of dispute of billing as necessary. • Evaluate claims referred for medical management and makes recommendations for follow-up, further investigation or documentation as necessary. • Responds to questions, telephone calls and letters regarding the company's cost containment program, utilization, review decisions and reductions. • Assist and advises claims examiners.
  • Sykes Asia Incorporated

    • Sep 2007 - Jan 2009
    September 2007 to January 2009 Philippines Admin Assistant for Operations Sykes Asia Incorporated • Reports directly to the Operations Director • Calendaring, scheduling, organizing & coordinating meetings and/or appointments. • Always "On Call" to provide continuous assistance for our accounts. • Screening and responding to incoming correspondence, inquiries and phone calls. • Manage the smooth flow of the Quarterly Business Review or any client related events • Collate monthly reports for the 3 accounts. • Filing of records/documents systematically for easy retrieval at all times. • Point of contact in Manila to clients abroad (Florida, USA and El Salvador). • Prepares logistics for special events, job fairs and client visits. • Point of Contact of Employee's inquiries and salary discrepancies. • Coordinates with various functional groups for team requirements. • Preparing of the agenda, programs and materials for meeting. • File and Liquidate all Accounting Requests on a timely manner. • Processing expenses claims/reimbursement. • Handling of the Petty Cash and other monetary items such as Gift Certificates /Vouchers. • Planning and Booking of Travel Itineraries for Clients and Top Management. • Assisting to facilitate and organize company events whenever required • Any other confidential secretarial duties and tasks assigned. • Inventory management of consumables and office supplies. • Source out and Negotiate Suppliers/ Vendors for Best Deal. • Assist in site improvement and beautification. • Communicates relevant information to the right people on a timely manner. • Maximize all resources available to avoid overspending. • Displays positive attitude to the client and the team. • Provides timely feedback to managers and colleagues. • Sort resumes and applications for job openings and arrange interviews via Phone or Email. • Interview applicants and do background check for those passed the selection process of the HR Interview Flow. • Sourcing out applicants through Employee Referral Program 3

Skills

  • Phone System
  • General Office Duties
  • Microsoft Office
  • Personal Assistant
  • Data Entry
  • Event Work
  • Receptionist
  • Event Management
  • Staff Management and Supervising
  • Administrative Assistant
  • Marketing
  • Other

Education History

  • Centro Escolar University

    • Ended Jan 2007
    Centro Escolar University Mendiola, Manila, Philippines Bachelor of Science in Computer Science and Information System Graduated in 2007