ENSSURE/HELVETAS Nepal, Sanothimi, Nepal
Manage the procurement of day to day minor and consumable items as required.
Support on preparation of travel arrangement for staff and collaborators as requested.
Operate and ensure efficient operations of the administrative facilities (e.g. computers, copier, phone, fax, e-mail etc. and procure needed expendable goods)
Keep proper records of incoming and outgoing letters, faxes, couriers, documents in registers accordingly. Update the telephone and email addresses of staffs, partners and vendors.
Support Finance and Administrative Manager in maintaining the office inventory and consumables items.
Maintain record of office stationeries and consumables as per need and manage the proper filing system (electronic filing and well as hard copy filing) of the unit and keep them up to date.
Type general letters and documents in English and Nepali as per need and forward necessary documents and other goods to district.
Office management and day-to-day administration;
Liaison with the project staff to ensure that they are aware of all of the Unit's administrative systems and procedures; Coordinate for management of drivers and vehicle movements in an efficient manner as and when required;
Assist in Preparation of consultant's/contractor's/interns agreements and contracts
Management of insurance for program me staff including cluster team, liaison with insurance companies to process claims as and when required
Management of logistics for seminars, workshops, and any other events as and when required.