Office Manager Aged Care job availability


  • •Excellent Wages and Employment Conditions, Flexible working hours
    •Career Growth Opportunities across the group
    •Highly sought after organisation of employment

    Our client is recognised as an organisation of excellence in the Aged Care industry with 98% percent of their administrative staff having worked for the group continuously for the past 10 years.

    Due to expansion and growth of the group we are seeking an experienced Administration Manager who is self motivated, has a strong initiative, a desire to add value and who is interested in a long term role within an expanding aged care organisation. This is a fast paced environment that requires someone who can think on their feet and be very resourceful.

    Essential Requirements:
    • A minimum of 3 years team leader experience
    • Previous experience in an Aged Care Administrative role
    • Excellent communication, interpersonal and relationship building skills
    • Task focused with an ability to time manage, prioritise and multi-task
    • Strong administration skills
    • Able to write meeting minutes and schedule meetings
    • Ability to work well under pressure
    • Ability to work well independently and in a team
    • Well presented with a professional and friendly mannerism
    • intermediate Microsoft Office Skills
    • Comprehensive understanding and demonstration of accounting and financial administration.
    • Comprehensive understanding and demonstration of accounting and financial administration.
    Duties include but not limited to:
    • Provide administrative support to the General Manager when required
    • To have a sound knowledge of payroll systems and industrial requirements.
    • To have a sound knowledge of residential fees, charges and accounts in the Aged Care context.
    • To have a sound understanding of the Aged Care Act and Aged Care Manual.
    • Oversee human resource management in relation to staff rostering to ensure industrial award requirements are maintained.
    • Ensure that appraisals and personnel files attended as required.
    • Oversee all administrative systems ensuring the Quality System is maintained.
    • Oversee all compulsory education records are maintained.
    • Maintain accurate administrative resident files.
    • To liaise with potential clients and their representatives in regards to their financial requirements for entry.
    • To work with the General Manager ensuring budgeted occupancy is maintained.
    • Maintain up to date resident enquiries database.
    • Prepare all Residential Aged Care Agreements.
    • To accurately manage all resident admissions, departures and leave.
    • Other duties as directed by Company Executives.                 
    • To monitor Quality Assurance and to ensure the Policy and Procedure manual is maintained as it relates to administrative aspects.
    • To maintain confidentiality of information.
    • To have sound knowledge of stock control and ordering.
    • To have sound knowledge of Accounts Receivable and Payable.
    • To demonstrate comprehensive knowledge of computer systems.
    • To maintain consistently high standard of personal grooming and professional ensure the efficient, effective and professional operation of all matters relating to the administration of the facility.
    • To ensure all mandatory education is undertaken in accordance with obligations of employment
    • General ad-hoc duties and responsibilities
    Candidate must have at least 2 years experience in similar roles, in the health care sector. The successful candidate must hold a valid Australian Police Certificate.

    If you meet the above requirements, apply below today. 

    Successful applicant must be able to commence within 2 weeks of formal offer

    * Only candidates short listed for interview will be contacted.
  • Skills (required)

    • File Management
    • General Office Duties
    • Microsoft Office
    • Office Administration
    • Office Management

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