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Document Management Officer (Band 4) job availability


  • •Contract Role
    •Generous Hourly Rate
    •Local Goverment

    Seeking an experienced candidate to provide accurate and timely electronic and hardcopy document/record management, archival and mail distribution services for local government. Predominately Data Entry and Scanning Documents on a contract basis.

    SPECIALIST SKILLS AND KNOWLEDGE:
    • Experience in Records/Document/Information Management fields.
    • Specialist knowledge of the functions of electronic document & records management systems.
    • Ability to interpret complex written communication for the purposes of precis and distribution.
    • Excellent knowledge of the functions of local government and broad understanding of the specific functions of all Council’s Business Units.
    • Ability to establish rapport, liaise with, and gain cooperation of Council staff at all levels.
    • Knowledge of the Public Records Act Standards and Disposal Authorities.
    • Research skills within the previous and current Records/Document Management systems

    ACCOUNTABILITY AND EXTENT OF AUTHORITY:
    • Responsible at all times to carry out the position to the standards as prescribed by the Unit and operate in a manner that provides a high level of service to Document Management customers.
    • Maintain a high level of accuracy in recording and maintaining information on the EDRMS and within hardcopy files.
    • Ongoing update of knowledge of the EDRMS Public Records Office Standards and Australia Post requirements.
    • Operation of EzeScan software.
    • Ability to work independently with limited supervision and use discretion where required.
    • Adherence to relevant legislation and policies and procedures.
    • Accountable for creating and capturing accurate and complete records of the business activities related to this position, in accordance with approved policy and procedures. This is applicable to both hardcopy and electronic information, including email.

    ESSENTIAL: 
    1. Experience in the field of Records/Document Management and a sound understanding of related practices including the ability to classify/catalogue, index and register documents and files.
    2. An understanding of relevant legislation for records and electronic document management.
    3. A proven ability in prioritising work and meeting strict deadlines.
    4. The ability to work independently as well as in a team environment.
    5. A commitment to the delivery of high quality customer service.
    6. The ability to undertake the physical activities involved in archival and mailroom duties.
    7. All candidates should display integrity, responsibility, respect for others and the ability to be innovative.

    QUALIFICATIONS AND EXPERIENCE:
    • Qualification at tertiary level in Records Management/Office Administration or several years’ experience and a demonstrated sound knowledge in records and document management practices.
    • Excellent communication and customer relation skills.
    • Sound knowledge and proven experience in office administration processes.
    • Intermediate skills in Microsoft Office functions.
    • A current Victorian driver's license.
    • Experience in Local Government desirable although not essential

    How to Apply Interested? Please 'apply now' or call our head office for more information on or email
  • Skills (required)

    • Computer Literacy
    • Data Entry
    • Microsoft Office
    • Writing Skills

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