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Centre Management Administration Assistant job availability

  • We are currently seeking an Administration Assistant to support Centre Management within a shopping centre in the Northern suburbs of Melbourne.

    Working for our client, Melbourne's largest privately owned commercial agency, specialising in Asset Management, you will be assisting Centre Management with a broad range of Administrative duties on a day to day basis such as;

    • Front Desk Tenant/ Customer Service and telephone enquiries

    • General Book Keeping

    • Review of invoices for submission to Head Office

    • Maintaining Casual Leasing records

    • Purchasing and restocking of Office Supplies and Staff amenities

    • Sustaining in house records; ensuring contacts, retail & supplier lists are up to date.

    • Develop working relationships with tenants and the collection of arrears when requested.

    • Ensuring contractors comply with Centre Management Procedures and provide JSA documentation.

    • Creation and distribution of Memos to tenants.

    • Appointment setting

    • Reception duties

    • Assisting the Centre Marketing Manager with the development of promotions

    • Provide generalist support to Centre Manager as required.

    To be successful and effective in this role you will have exceptional organisation skills, strong computer literacy (Microsoft Office) and have the ability to maintain professionalism and assertiveness when dealing with a broad range of customer complaints.

    Ideally you will have experience working within the Real Estate sector in an administrative capacity, or have the transferable skills you have gained in similar roles.

    The ability to speak Vietnamese would be advantageous.

    This position is a long term contract for the right person with an immediate start, Tuesday - Saturday 9:00am -2:30pm, with some overtime as required.

    NB: If successful you will be required to obtain a Working with Children's Check and Criminal History Check

    If you feel this is a position where you will be an effective contributor and can hit the ground running, please apply now.

    For further details, please email

  • Skills (required)

    • Administrative Assistant
    • Communication Skills
    • General Office Duties
    • Microsoft Office
    • Time Management

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